2-30 Minutes
Approved January 2009

POLICY

Minutes are kept of all Board of Directors’ Meetings, Annual Meetings, Committee Meetings, Management Meetings, Staff Meetings, House Meetings, Cross Functional Team Meetings and Case Management including Multidisciplinary Team Meetings.

PROCEDURE

The Executive Assistant of the Agency ensures that accurate and complete Board Meeting, Annual Meeting, Committee Meeting and Management Meeting Minutes are kept.  Service Directors ensure that accurate staff, Case Management and House Meeting minutes are kept.

Service Directors are responsible for distributing Staff Meeting minutes, Client Meeting minutes and Case Management meeting minutes on a monthly basis to the Executive Director.

Chairpersons of Agency Cross Functional Teams are responsible for keeping and distributing minutes to Service Directors and the Executive Director and ensure Cross Functional Team Meeting minutes are posted on the Agency intranet.

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