4-20 SIGNING OFFICERS/AUTHORITY

POLICY

All Agency cheques must be signed by any two of the Executive Director, Director of Finance, Finance Manager and Manager of Administrative Services.

PROCEDURE

All signatories must sign the required bank documentation.  Copies of these documents are maintained in the Finance department while the originals are forwarded to the Bank for their files.  All Agency signing officers are employed by the Agency and covered under the Agency’s liability insurance policy.

When signing cheques for the Agency, the initial signing authority is responsible for reviewing supporting documentation for accuracy, proper account allocation and approval.  The second signatory verifies amount and approval. 

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