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Governance Standards
- Board Composition
Gov.
A. 1.1
The skills of Board members are compatible with the needs of the centre.
Gov.
A. 1.2
Board members reflect the diversity of the community served.
Gov.
A. 1.3
The Board has a by-law or policy regarding whether past and/or current
parents and clients can serve on the Board.
B. Board Structure and Functioning
Gov.
* B. 1.1 MANDATORY
A financial statement is prepared and audited annually by a chartered
accountant approved by the members and made available for public
inspection.
Gov.
B. 1.2
The governance role, responsibilities and structure of the Board are clearly
defined in a written statement.
Gov.
B. 1.3
The centre's charter/letters patent enable the Board to set the overall
direction of the centre and to develop policies related to the operation of the
centre.
Gov.
B. 1.4
New Board members receive a formal orientation to the centre's history,
values, goals, objectives, programs, and methods of operation.
Gov.
B. 1.5
The centre has written policies and procedures which pertain to the
performance of the Board.
Gov.
B. 1.6
Board policies address conflict of interest and duty to exercise due diligence
and proper care.
Gov.
B. 1.7
Board policies address issues affecting governance, including risk
management and resource allocation.
Gov.
B. 1.8
Board policies and procedures are reviewed on a regular basis.
Gov.
B. 1.9
The Board meets regularly, at least quarterly, at a previously designated
time and place.
Gov.
B. 1.10
In camera sessions are limited to issues requiring confidentiality (e.g.,
human resources, budgeting, bargaining, and contractual issues).
Gov.
B. 1.11
The Board takes minutes of the in camera sessions and these minutes are
kept confidential and secure.
Gov.
B. 1.12
The Board establishes and regularly reviews the centre's mission, mandate,
guiding principles and values.
Gov.
B. 1.13
The Board provides leadership by ensuring that a process for setting
strategic direction guides the planning and operations of the centre.
Gov.
B. 1.14
There is a written statement describing the centre’s strategic direction.
Gov.
B. 1.15
The Board committee structure, mandates, and composition facilitate the
development of timely and well prepared information and recommendations
for the Board.
Gov.
B. 1.16
The Board ensures that, whenever possible, directors are well informed on
an issue in advance of deliberations and decision making.
B. 1.17
The Board ensures that the centre is funded, housed, staffed, and equipped
in a manner appropriate to its program of services.
Gov.
B. 1.18
The Board reviews the financial status of the centre at regular, specified
intervals (not less than quarterly).
Gov.
B. 1.19
The centre invests its funds under a written policy that is established and
periodically reviewed by the Board.
Gov.
B. 1.20
The Board ensures that the centre complies with all applicable laws and
regulations governing its services, employment of staff, and other
obligations.
- Monitoring Outcomes and Quality
Gov.
C. 1.1
The Board monitors activities to ensure that service and financial objectives
are met.
Gov.
C. 1.2
The Board sets overall expectations for the quality of the centre's services
and assumes accountability for the outcomes produced by those services.
Gov.
C. 1.3
The Board ensures that the centre has a system for monitoring and
improving the quality of services throughout the centre.
D. Delegating Authority
Gov.
D. 1.1
The Board has a process for delegating authority and maintaining
responsibility for the management of the centre.
Gov.
D. 1.2
The Board defines the qualifications, authority, responsibilities, and results
expected of the executive director.
Gov.
D. 1.3
The Board hires an Executive Director who is qualified to lead and manage a
children's mental health centre.
D. 1.4
There is an up-to-date job description that defines the Executive Director’s
duties and responsibilities.
Gov.
D. 1.5
The Board evaluates the performance of the Executive Director.
Gov.
D. 1.6
There is an annual written evaluation of the performance of the Executive
Director.
Gov.
D. 1.7
The Board’s performance evaluation of the Executive Director is based on
the job description and indicators of performance established by the Board
in consultation with the Executive Director.
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