6-460 TRAVEL EXPENSE
Approved February 2009

POLICY

All staff, students and volunteers holding a valid driver’s licence may request from their Supervisor use of an Agency vehicle during business hours for business purposes or if an Agency vehicle is not available utilize their own vehicle for the business purposes.

PROCEDURE

When an Agency vehicle is not available and staff, students or volunteers are requested to use their personal vehicle for business purposes, authorized travel expenses will be reimbursed monthly at a rate determined from time to time by the Board of Directors.

Staff, students and volunteers who use their personal vehicle to conduct Agency business will be required to carry and provide proof of a minimum of $1 million automobile liability insurance and are advised to ensure their personal insurance carrier is aware of the business use of the vehicle.

The Agency provides travel expense forms, which are to be completed by staff on a monthly basis, (see Staff Expense Report Appendix 10 in Finance Manual).  See Finance Policy 4-230 Staff Travel Expenses for further information.

All travel allowance costs must have prior approval from the Service Director to be eligible for reimbursement.

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