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| Function: |
Governance |
| Policy: |
Appendix 2 Resources Committee-Terms of Reference |
| CMHO Standard(s): |
G.B.1.15 |
| Approved: |
June 2008 |
Appendix 2 RESOURCES COMMITTEE - TERMS OF REFERENCE
Approved June 5, 2008
1) MANDATE
To make recommendations to the Board of Directors with respect to human, financial and facilities resource policies and procedures.
2) GOALS
- Evaluate staff needs and recommend appropriate changes in policy to the Board of Directors.
- Deal with human resource issues, and evaluate adherence to human resource policies.
- Make recommendations to the Board of Directors regarding job descriptions, job values and the Job Valuation Policy.
- Assist the Executive Director or designated staff member in matters related to human, financial and facilities resource management.
- Ensure that the Agency is managed in a financially responsible manner.
- Report the financial position of the Agency to the Board of Directors, at each Board meeting, making recommendations for changes in Financial Policies and Procedures as required.
3) COMPOSITION
- President
- Executive Director
- A minimum of four Board members, including the Secretary/Treasurer
- Director of Finance
- Human Resources Administrator
All members of this committee will be appointed annually at the first Board of Directors’ meeting after the Annual General Meeting. The chairperson will be the Secretary/Treasurer. Staff are non-voting members of the committee.
4) QUORUM
A minimum of three Board members.
5) DECISION MAKING
A majority of Board members present will carry a motion forward to the Board of Directors.
6) SCHEDULE
Meetings will be held monthly except such months, as the Committee deems not necessary, on a date preceding the regularly scheduled Board of Directors’ Meeting. Before the close of each Resources Committee meeting, the date for the next regular meeting will be set.
7) AUTHORITY
The Resources Committee is a standing Committee of St. Leonard's Community Services, established by the Board of Directors reporting through its Chairperson to the Board of Directors.
8) ROLES AND RESPONSIBILITIES
- Attend regular meetings to discuss staff and finance issues.
- Present reports to the Board of Directors on staffing and financial issues and makes recommendations for changes in policies or procedures.
- Review Governance Policies, the Human Resources Policy, Financial Policies and other Agency Policies as directed by the Board of Directors.
- Evaluate the Executive Director's performance annually and prepare any recommendations for consideration of the Board of Directors.
- Act as the final appeal body for staff grievances.
- Assist the Executive Director as required with decisions regarding staff leaves of absence or disciplinary actions.
- Assist the Executive Director with the hiring of Service Directors.
- Recommend job role changes and new positions to the Board.
- Annually review the Agency Job Rate Chart and benefits package recommending changes to the Board of Directors for compensation.
- Review the Pay Equity Plan annually in September and recommend any revisions.
- Assist with planning, implementing and monitoring the Annual Operating and Capital Budgets.
- Review financial statements.
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